Kronos Time and Attendance System: Types, Features, & Pricing (2024)

What is Kronos time and attendance system?

Kronos is a company that offers workplace management software and solutions, including time and attendance systems. The cloud-based time and attendance system is designed to automatically and seamlessly track employee time worked, and automatically sync this with other data collected. Other systems Kronos offers include:

  • Benefits administration
  • Talent acquisition and management
  • Onboarding
  • HR
  • Payroll

Luckily, Kronos time and attendance systems can be integrated with these other offerings to create a unified, all-in-one workforce management platform for your business needs. For instance, when the time and attendance system pulls time and attendance data, it can automatically and accurately integrate this data with payroll, HR, and other back-end systems.

All in all, using Kronos time and attendance can help your company control labor costs, minimize compliance risk, and improve workforce productivity.

How can businesses access Kronos?

Kronos time and attendance solution can be either cloud-based or web-based. For this reason, businesses using Kronos can access their time tracking system using a variety of methods:

  • Time clock (Kronos InTouch): Best for hospitality, retail, and healthcare
  • Computer (web-based): Best for office workplaces
  • Mobile app (Available in iOS and Android): Best for touchless or on-the-go solutions
  • Phone call (interactive voice response): Best for remote employees

Because Kronos offers multiple types of time and attendance systems, conveniently businesses can choose which authentication method they are most comfortable with. Kronos even offers biometric readers with their InTouch offering, if you prefer to add an extra layer of security to your time tracking system. Additionally, businesses can “mix and match” authentication methods so that different employees can choose the method they are most comfortable with.

Kronos also offers two different software suites for businesses depending on their needs – Workforce Dimensions Suite, which is best for industry-specific applications, and the Workforce Ready Suite, which is better for everyday time and attendance as well as human capital management needs.

Whichever system you choose, you simply install the hardware once, and then employees can regularly clock in and clock out seamlessly. Then, your management team can stay on top of time and attendance data by using your integrated back-end Kronos software.

Industries that can benefit

Almost any business who wants to track employee hours worked, time taken off, hours worked on a specific project, and much more can benefit from using a time and attendance system. Typically, industries that use hourly workers and contractors tend to utilize time and attendance systems. Kronos specializes in helping the following industries with time tracking needs:

  • Healthcare
  • Hospitality
  • Manufacturing
  • Retail
  • Government
  • Distribution
  • Education
  • Banking
  • Law enforcement
  • Nonprofits
  • Grocery
  • Trucking
  • Staffing

By visiting their website, Kronos can help you find a time and attendance solution suited to your specific business and industry needs.

Key features

Kronos offers most of the key features a business looks for in a time and attendance system. In addition to offering two different software suites depending on the business’s needs and applications, there are additional features that can benefit all companies. Kronos provides a combination of day-to-day time tracking, data automation, and management features:

  • Time tracking automation and accuracy
  • Remote monitoring using cloud-based technology
  • Robust notification system (including tardiness or missed punches)
  • Compliance tool
  • Employed self-service portal
  • Scheduling assistant
  • Employee time-off balances calculator
  • Interactive Voice Response (IVR) option
  • Mobile app option
  • Integrations with payroll, HR, and more

Pricing

Although Kronos does not list specific pricing for their software and service on their website (it’s a consultation-based pricing model), there are online resources that can give you a preliminary picture of pricing.

Monthly base costMonthly hardware lease costOne-time set-up fee
Around $40 + $4 per employee
Depending on business size and team size
$100-$150
Depending on your chosen hardware
Around $500
Depending on size of business

Most time and attendance systems and services run on a standard monthly base fee + per-employee pricing model. According to business.com, Kronos time and attendance systems start at $40 per month plus ~$4 per employee. If you want to utilize additional features, such as mobile app, notifications, PTO management, scheduling assistant, and more, there may be additional charges.

Depending on what authentication method you use, there may be additional charges to lease a time clock or biometric reader, this should be about $100-$150 per month.

Also keep in mind that like most time and attendance systems and services, there is a one-time set-up fee. Business.com lists this at around $500 one-time plus $4 per employee to implement the system.

However, these prices depend on the size of your company, number of employees as well as your specific needs and preferences.

Additional Options and Resources

It may be helpful to know that businesses seeking time and attendance solutions often also look for payroll solutions. If you are interested in payroll services, you can find out more about Kronos payroll services here.

Not sold on payroll services?. Take a look at these 8 reasons your business needs a payroll service in addition to how much payroll services cost.

There are additional options beyond Kronos that your business can also explore. We recommend looking into ADP Time and Attendance as well as Paychex Payroll (time and attendance options available).

You can also use 360Connect’s free service to explore time and attendance system options that fit your specific business needs. Get started by telling us a few details about your business. Then, we’ll match you with up to 5 time and attendance system providers that can deliver on your needs!

Get Started

Kronos Time and Attendance System: Types, Features, & Pricing (2024)

FAQs

What is Kronos time and attendance system? ›

What is Kronos? system that accurately tracks employee time, streamlines the payroll process, and gives employees a view of their time and leave information.

How much does Kronos scheduling software cost? ›

Kronos Workforce Ready Specs

Kronos Workforce Ready (which begins at $6 per employee per month) is solid human resources (HR) management software that's good for small to midsize businesses (SMBs).

How to understand Kronos time clock? ›

Understanding the Kronos Punch Rounding Rule

In order to maintain consistent time reporting, Kronos rounds clock punch times to the nearest 15‐minute mark. The actual in or out punch time appears in the timecard and is what determines whether an employee has arrived at work or is returning from break on time.

Is Kronos easy to learn? ›

There are no hard and fast rules are required to learn Kronos. Just a basic knowledge of. How HR software works helps you understand how to make use Of it better. Besides, knowledge of workforce management makes it a piece of cake For you.

What are the benefits of Kronos? ›

Kronos provides a combination of day-to-day time tracking, data automation, and management features:
  • Time tracking automation and accuracy.
  • Remote monitoring using cloud-based technology.
  • Robust notification system (including tardiness or missed punches)
  • Compliance tool.
  • Employed self-service portal.
  • Scheduling assistant.

Is Workday better than Kronos? ›

Since it has a better market share coverage, Workday holds the 1st spot in 6sense's Market Share Ranking Index for the Human Capital Management category, while Kronos Workforce Central holds the 12th spot.

What are the disadvantages of Kronos? ›

Program Cons

The Kronos InTouch application highlights collection of overtime figures, absenteeism and labor costs, allowing owners and management the ability to focus on targeted study, but a disadvantage of such Kronos packages is the training required to effectively use the applications.

How much does UKG cost per month? ›

UKG Pro Pricing and Plans

The PEPM cost depends on the company size and the modules needed, but the typical range is between $26 and $37 per employee per month. This positions UKG Pro as a premium-priced solution in the HR software market.

What are the Kronos pay codes? ›

A pay code in Kronos is a specific identifier used to categorize and manage different types of employee compensation, such as regular hours, overtime, and bonuses, ensuring accurate payroll processing.

How to calculate kronos time? ›

NOTE: Kronos follows a 7 minute rounding rule. This means hours worked are calculated based on quarter-hour increments. For example, if your punch time is 14:53, it will be rounded up to 15:00. If your punch time is 14:52 is will round down to 14:45.

What is the 7 minute rule for clocking out? ›

For example, if an employee clocks in at 8:07 AM, their time is rounded to 8:15 AM, and if they clock out at 5:23 PM, it's rounded to 5:30 PM. This rounding process ensures a fair and consistent approach to tracking employee time while complying with federal law.

What is the 7 minute rule in Kronos? ›

Anything within and including 7 minutes is rounded down to the nearest quarter hour. Anything 8 minutes or more from the quarter hour will round up to the next quarter hour. This is referred to as the “7-minute rule”.

What is 15 minutes in Kronos time? ›

In order to round to 15 minutes, the actual time punches are rounded on the quarter hour. Anything within and including 7 minutes is rounded down to the nearest quarter hour. Anything 8 minutes or more from the quarter hour will round up to the next quarter hour.

How does the Kronos system work? ›

Kronos is a cloud-based workforce management solution that is used to track employee time and attendance, manage schedules, and automate payroll processes. It is meant to help streamline HR and payroll processes, get employees more involved, and make sure that labour laws are followed.

What happens if you don't approve your timecard Kronos? ›

What happens now? If you forgot to approve your time card the Friday the pay period ended, you have until the following Monday to do so. However, if you have not approved it by the following Monday, speak to your supervisor. Repetitive failure to approve your hours in Kronos will ultimately result in not being paid.

Is Kronos a payroll system? ›

Kronos Workforce Ready is an electronic, paperless Payroll system. eliminating manual data entry, helping to reduce paper waste and also reducing payroll errors.

Can Kronos see where you clock in? ›

For remote employees, the Kronos Workforce Ready mobile app is available on iOS and Android devices. With the app, employees can punch in and out, review their schedules, view their time-off balances, and submit requests. The app features GPS tracking that records employees' locations when they clock in and out.

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